Apps to help automate workflows is basically an inescapable element of contemporary life at this point, and that’s a good thing. Streamlining everything from your run of the mill work-oriented output, personal everyday tasks, to the entertainment that helps you unwind after a long hard day is an amazing technological feat that we probably couldn’t foresee a few decades ago. But, what exactly is this nebulous idea of the “cloud,” and how can we get it to make our lives easier? While we do have a loose concept of what it means to backup our documents, photos, or music in the cloud, there’s surprisingly very little follow through on most users part to help make the apps work better. Granted, it can get a bit confusing with all the options out there to ensure that things work smoothly and efficiently.
Here are a few tips to help put the pedal to the meddle.
Figure Out What You Want to Backup
The key to making sure that the different cloud apps available via your web service or smartphone are potentially useful to you in the first place is to decide why exactly you need to have a cloud version of the content. Most likely, your workplace has already decided that you would use Google Suite for everything from email to share documents, Dropbox, and so on. But in addition to that, you have your own notes on your laptop or phone that you feel would be useful to sync with the work you’ve produced for the office. A good productivity app would help keep all the documents and random thoughts or to-do lists in check, and streamline your thoughts in one place easily accessible on the device of your choosing.
How Much Storage Do You Need?
Getting the cloud-based apps to work together efficiently depends on which workflow you need to simplify as well as how much storage is required to support it. You might have to either migrate your cloud-based data from one app to another – particularly if you need a private cloud, which provides you all the benefits of a public cloud but without relinquishing concerns over privacy and data; or a hybrid cloud, which is the most common one out there.
Yes, the cloud does offer a supposedly infinite amount of space to which you can add your entire digital existence, but it comes at a cost. And there’s no way for you to really know how to make the cloud-based apps you have worked together efficiently without first accurately gauging what your needs could be.
Managing a Client Database
Are you a freelancer who possesses a long list of contacts on both your email accounts and your smartphone? Or perhaps you work for a major company and part of your role is managing your boss’ contacts and fellow colleagues at the business? Not so long ago, a good old-fashioned rolodex was used to help keep these things in order. But now, your best bet is to sync your cloud-based apps and get the information properly listed on all your devices, or at least easily accessible in your online accounts.
This is especially important if you own a small business, or run the communications side of a company. Many employers use tools for hubspot mailchimp integration, or keep the address book app on their laptops synced with your smartphone to help make life much easier.
The internet has made things so much simpler for us, and it feels as though every bit of information is ready at our fingertips. But not so fast. While the cloud seems like this wonderfully utopian ideal that knows no borders, the reality is that where you are does matter. Some cloud apps are not available due to geopolitical issues; perhaps the service will be a bit slow where you are due to a bad connection, affecting the ways in which your cloud-based apps work together. Or, many companies, especially those based in Europe have to worry about where their data are being processed and stored due to privacy concerns. In all cases, researching your options will make a huge difference in the efficiency of how your workflows are managed.
A Well-Oiled Machine
Once you figure out the best ways you can use the cloud technology to your advantage, finding apps to sync your data as desired should be a snap. While the cloud has some drawbacks, with a little tweaking, it can work like a well-oiled machine and soon enough you will have very little use for old-fashioned notebooks and pen and paper.